Transfer Dropbox content on offboard
Automatically transfer a departing member’s Dropbox files to their manager from a Slack request with Stepwork, before access ends.
- Use case
- Employee offboardingIT
- Best for
- IT Administrator
- Applications used
Dropbox
Slack
- Business outcome
- Risk reduction
The problem
The files leave with the person.
When someone exits, their Dropbox folders hold projects, customer files, and shared drafts. IT often downloads and re-uploads by hand, or skips the transfer and loses track of what mattered.
Managers discover the gap weeks later when a folder they still need is gone or locked behind an account nobody can open.
The outcome
Business files survive the departure
Stepwork transfers the departing member’s content to their manager as part of removal. Ownership continues without manual copying, and the run records who asked. Run Suspend member in Dropbox after the handoff when access should end.
- Content moves to the named manager or successor.
- The transfer is recorded on the run.
- If the member or destination cannot be found, the run stops.
The process
From Slack request to transferred Dropbox content
A teammate posts the leaver and the receiving manager in Slack. Stepwork runs the transfer in Dropbox admin.
- Step 1
Request it in Slack
A teammate posts the departing employee’s email and the manager who should receive their files. That message starts the flow, and Stepwork records who asked and when.
- Step 2
Find the member and destination
Stepwork signs in to Dropbox admin and locates both accounts. If either cannot be found, the run stops.
- Step 3
Transfer the content
Stepwork transfers the departing member’s files to the manager, the same handoff an admin makes by hand.
- Step 4
Confirm and reply in Slack
Stepwork checks that the transfer completed, then posts the result back in Slack.
Why Stepwork
The handoff stays on the path you recorded
A deterministic agent runs the transfer path you recorded. Business files do not depend on IT downloading folders under time pressure.
Similar use cases
Similar use cases
Transfer Drive to a manager in Google WorkspaceUses the Google Admin data transfer tool to move a departing user's Drive files to their manager and confirms completion.
FAQ